- About EQUELLA
- Repository Types
- Document Management
Document Management
EQUELLA provides a document management solution, capable of storing, sharing and managing documents relating to your institution’s policies, procedures, projects or other common needs.
As institutions globally consolidate systems in use, clients are discovering EQUELLA’s capabilities in the area of document management, with out-of-the-box support for common document management requirements, including:
- Storage and management of documents: EQUELLA is capable of storing a range of different document types in separate collections or in a single collection with metadata tagging.
- Version control: EQUELLA allows documents to have multiple, associated versions enabling documents currently in use to be modified and reviewed without impacting on their use.
- Secure storage: EQUELLA can restrict access and permissions (eg. view, edit) to owners, groups or roles in the system or to selected users or groups outside your institution – ensuring your documents are secured to exactly the right audience.
- Indexing and retrieval capabilities: EQUELLA provides the capacity to search the contents and metadata of documents, allowing easy discoverability of long lost content, and providing opportunities for time savings through re-use of relevant existing content or templates.
- Archiving: Documents that are no longer needed can be hidden from searches, whilst still allowing them to be preserved for future reference.
- Persistent URLs: Each document is stored at a permanent, unique web address, ensuring that your documents are accessible over time from any web location at any hour.
- Quality assurance process: EQUELLA supports simple through complex workflow processes to enable institutions to moderate document quality where required, such as in policy collections.
- Seamless interoperability: EQUELLA provides interoperability with existing websites or portals, enabling easy access to documents from multiple front end systems.
If your institution is interested in using EQUELLA as a Document Management repository, contact us today to speak with one of our team.
